Introduction
Here’s a hard truth: Most freelancers are losing money, not because they’re undercharging, but because they’re losing track of time.
Think about it:
- How many hours did you actually work last week?
- How much time was wasted on distractions?
- Are you billing clients accurately, or guessing?
A Healthline study found that the average person only has 17 productive hours per day (assuming 7 hours of sleep).
But here’s the kicker—freelancers waste 20-30% of their workday on unproductive tasks (Source: RescueTime).
The Solution? Top Apps for Freelancers
With 1.57 billion freelancers worldwide (nearly half the global workforce!) and 86.5 million freelancers in the U.S. alone by 2027.
Time tracking isn’t just helpful—it’s essential for:
✔ Accurate billing (no more undercharging!)
✔ Eliminating wasted hours (goodbye, procrastination!)
✔ Proving your work (for clients who ask, “What took so long?”)
But with dozens of time tracking apps for freelancers, how do you pick the right one?
We tested, compared, and ranked the best options for 2025, whether you need top apps for freelancers, free time tracking, automated invoicing, or deep productivity insights.
(P.S. If you’re a developer looking to build a freelance time tracking app, partnering with a trusted mobile app development company can give you a competitive edge.)
Why This Guide?
- No fluff – Just the best apps, ranked by features.
- For all budgets – Free & paid options included.
- Honest freelancer needs – Not just generic lists.
Let’s find your perfect time tracker! ⏱️
Key Features to Look for in a Freelancer Time Tracker
(Quick checklist before we dive in…)
- Automatic vs. Manual Tracking – Does it run in the background?
- Invoicing Integration – Can you bill directly from tracked hours?
- Cross-Platform Sync – Works on desktop, mobile, and browser?
- Idle Detection – Does it pause when you’re inactive?
- Reporting & Analytics – Can you see productivity trends?
Now, let’s get to the top time tracking apps for freelancers in 2025!
15 Best Time Tracking Apps for Freelancers For 2025
Let’s start with a quick overview of the top 15 apps compared by their rating, pricing, and essential features.
| # | App Name | Capterra Rating (Reviews) | Free Version? | Paid Plans (Starting Price) |
| 1 | Toggl Track | ⭐ 4.7 (2,287+) | Yes (5 users) | $10/user/month |
| 2 | FreshBooks | ⭐ 4.5 (4,390+) | Limited free tier | $19/month |
| 3 | Clockify | ⭐ 4.7 (4,814+) | Yes (unlimited users) | $4.99/user/month |
| 4 | Harvest | ⭐ 4.6 (586+) | Yes (1 seat, 2 projects) | $12/user/month |
| 5 | Jibble | ⭐ 4.9 (861+) | Yes (basic features) | $3.99/user/month |
| 6 | RescueTime | ⭐ 4.6 (138+) | 14-day free trial | $12/month |
| 7 | Timely | ⭐ 4.7 (669+) | Free trial | $11/user/month |
| 8 | TimeNeye | ⭐ 4.8 (128+) | 30-day trial | $7/user/month |
| 9 | Everhour | ⭐ 4.7 (416+) | Yes (5 seats) | $10/user/month |
| 10 | HourStack | ⭐ 4.8 (14+) | 14-day trial | $12/month |
| 11 | TimeCamp | ⭐ 4.7 (596+) | Free forever plan | $3.99/user/month |
| 12 | Memtime | ⭐ 4.7 (117+) | 14-day trial | $17/user/month |
| 13 | Paymo | ⭐ 4.7 (672+) | Free starter plan | $9.90/user/month |
| 14 | Deputy | ⭐ 4.6 (713+) | 31-day trial | $4.50/user/month |
| 15 | My Hours | ⭐ 4.8 (970+) | Yes (5 users) | $9/user/month |
Key Takeaways from the Comparison:
- Best free option: Clockify (unlimited users) or TimeCamp (free forever plan).
- Best for invoicing: FreshBooks or Harvest.
- Best for automation: Timely (AI-powered tracking) or RescueTime (background monitoring).
- Budget pick: Jibble (3.99/user) or TimeNeye (7/user).
What’s Next?
In the following sections, we’ll break down each app’s:
✔ Standout features
✔ Pros & cons
✔ Ideal freelancer type (e.g., developers, designers, consultants)
Ready to find your perfect match? Let’s go!
Detailed Overview of the 15 Best Free Time Tracking Apps For Freelancers
- Toggl
Why Toggl Dominates Freelancer Time Tracking
Toggl Track has become the go-to time tracking solution for over 5 million users, and for good reason. It combines dead-simple usability with powerful features that help freelancers:
- Accurately bill clients (no more guessing hours)
- Identify productivity leaks (see where time goes)
- Streamline workflow (with seamless integrations)
Key Features of Toggl:
One-Click Time Tracking
- Start tracking with a single click – no complex setups
- Switch between tasks/projects effortlessly
Background Tracking
- Runs quietly without disrupting workflow
- Minimal performance impact on your device
Advanced Reporting
- Visual reports (bar graphs, pie charts)
- Filter by client, project, or date range
- Export as PDF/CSV for client presentations
Cross-Platform Availability
- Web app + desktop apps (Mac/Windows/Linux)
- Mobile apps (iOS/Android) with offline support
Smart Features
- Idle detection (pauses the timer during inactivity)
- Pomodoro timer integration
- Calendar view for time blocking
100+ Integrations
- Direct connections with Asana, Trello, and Jira
- Accounting software (QuickBooks, FreshBooks)
- Zapier for custom automations
Pros & Cons of Toggl:
| Pros | Cons |
| Intuitive interface – Anyone can use it immediately | Free plan restrictions – Limited to 5 users, basic reports |
| Minimal setup – Start tracking in under 30 seconds | No native invoicing – Requires integration with other tools |
| Robust free version – More generous than competitors | Limited project management – Not ideal for complex workflows |
| Insightful analytics – Helps optimize pricing and workload | Mobile app lacks some features – Web version is more powerful |
| Team features – Great for collaborating with other freelancers | No automatic screenshots – Unlike some competitors |
Who Should Use Toggl?
- Solo freelancers who want simple, effective tracking
- Consultants/agencies billing hourly clients
- Developers/designers tracking multiple projects
- Teams needing lightweight collaboration
Pricing Breakdown:
- Free Forever:
- 5 users max
- Basic time tracking & reporting
- 100+ integrations
- Starter ($10/user/month):
- Billable rates & time rounding
- Project templates
- Priority support
- Premium ($20/user/month):
- Team time tracking audits
- Scheduled reports
- Project profitability analysis
- Enterprise (Custom):
- Unlimited workspaces
- Dedicated account manager
- Advanced security controls
Pro Tip: Use Toggl’s browser extension for one-click tracking across web apps like Gmail, Slack, and GitHub.
Start Tracking Time the Smart Way: Try Toggl Free
How Toggl Stacks Up Against Competitors
While tools like Harvest offer built-in invoicing, Toggl wins for pure time tracking simplicity. Its lightweight design makes it perfect for freelancers who hate bloated software.
- FreshBooks
Why FreshBooks is a Freelancer Favorite
FreshBooks goes beyond simple time tracking by combining seamless time logging with professional invoicing, expense tracking, and payment processing, making it the ultimate business management suite for freelancers who want everything in one place.
Key Features of FreshBooks:
Smart Time Tracking
- Automatic timer with project/client tagging
- Manual time entry for forgotten-to-track hours
- Mobile time tracking (iOS/Android) with GPS mileage
Automated Invoicing
- Convert tracked hours to invoices in 1 click
- Recurring invoices & automatic payment reminders
- Accept credit cards & PayPal directly
Expense Management
- Snap receipts with the mobile app
- Categorize expenses for tax time
- Auto-import bank transactions
Project Collaboration
- Client portal for file sharing/feedback
- Team time tracking (add contractors)
- Task comments & deadlines
Powerful Reporting
- Profit/loss statements
- Tax-ready expense reports
- Time entry summaries by client
Integrations Galore
- 100+ apps including Slack, Zoom, GSuite
- Zapier for custom workflows
- API for developers
Pros & Cons of FreshBooks:
| Pros | Cons |
| All-in-one solution – Time, invoicing, accounting in a single platform | Higher price point – More expensive than pure time trackers |
| Beautiful, professional invoices – 100+ customizable templates | Steeper learning curve – More features = more complexity |
| Automatic late payment reminders – Get you paid faster | Limited users on lower plans – The $19 plan only covers 1 user |
| Best-in-class mobile app – Full functionality on the go | No free plan – Only 30-day free trial |
| Excellent customer support – Award-winning 24/5 help | Advanced features cost extra – Like double-entry accounting |
Who It’s Perfect For
✔ Freelancers who invoice clients (writers, designers, consultants)
✔ Service businesses needing full financial tracking
✔ Solopreneurs wanting to automate admin work
✔ Teams with contractors or employees
Pricing Breakdown
- Lite ($19/month):
- Bill up to 5 clients.
- Basic time tracking & invoicing
- Expense tracking
- Plus ($33/month):
- Bill up to 50 clients
- Proposals & recurring invoices
- Team time tracking
- Premium ($60/month):
- Unlimited clients
- Advanced reports
- Customized email templates
Pro Tip: Use FreshBooks’ “Request a Deposit” feature to get 50% payment upfront before starting projects.
Real-World Example
Graphic designer Sarah uses FreshBooks to:
- Track time spent on client projects
- Automatically generate invoices from tracked hours
- Accept payments via credit card
- Track deductible expenses by snapping receipts
- See profitability reports by client
Start Your Free Trial: Get FreshBooks
FreshBooks vs. Pure Time Trackers
While tools like Toggl excel at simple time tracking, FreshBooks provides complete financial management, perfect for freelancers who want to track, invoice, and get paid without switching between apps.
- Clockify
Why Clockify is a Freelancer Game-Changer
Clockify dominates as the only truly free unlimited time tracking solution, offering unlimited users, projects, and reports, making it perfect for bootstrapped freelancers and growing teams who need enterprise features without the price tag.
Key Features of Clockify:
Core Time Tracking Features
- One-click timer with project/client tagging
- Timesheet mode for manual entry (ideal for retroactive tracking)
- Idle detection that prompts you when inactive
- Cross-platform sync (Windows/Mac/Linux/iOS/Android)
Advanced Capabilities
- Unlimited users, even on the free plan
- Detailed reporting with filters (client, project, tags, date ranges)
- Team dashboard to monitor everyone’s time
- Kiosk mode for shared devices (great for collaborative workspaces)
Standout Functionality
- Calendar integration (auto-import meetings as time entries)
- Pomodoro timer built in for focus sessions
- API/webhooks for custom integrations
- CSV/Excel/PDF exports for client deliverables
Pros & Cons of Clockify:
| Pros | Cons |
| 100% free forever plan (no user/project limits) | Basic free version lacks invoicing/automation |
| Most generous free tier in the market | The mobile app is less polished than its competitors |
| Enterprise features at freelancer prices | No native payroll integration |
| Lightning-fast interface (no lag, no bloat) | Limited integrations compared to premium tools |
| Offline tracking syncs when back online | No automatic screenshots like TimeCamp |
Who Should Use Clockify?
✔ Freelancers on a tight budget needing robust tracking
✔ Startups/teams scaling on a budget
✔ Agencies managing multiple client projects
✔ Students/part-timers wanting professional time analytics
Transparent Pricing
- Free Forever:
- Unlimited users & projects
- Basic time tracking & reports
- 80+ integrations
- Basic ($4.99/user/month):
- Add time approval workflows
- Hide time/task rates from the team
- Standard ($6.99/user/month):
- Project templates
- QuickBooks integration
- Pro ($9.99/user/month):
- GPS tracking for mobile
- Automated reminders
- Enterprise ($14.99/user/month):
- Single sign-on (SSO)
- Custom subdomains
Power User Tip: Use “Rounding Rules” to automatically adjust entries to the nearest 15/30 mins for cleaner client billing.
How Clockify Compares
While Harvest/Toggl offer slicker interfaces, no competitor matches Clockify’s unlimited free plan. It’s the ideal compromise between functionality and affordability.
Ready to Try? Start Tracking Free
- Harvest
Why Harvest Stands Out for Freelancers
Harvest is the ultimate time tracking and invoicing solution for freelancers who want seamless billing, expense tracking, and client reporting—all in one intuitive platform. It’s trusted by thousands of independent professionals to track billable hours, create invoices, and get paid faster.
Key Features of Harvest:
Time Tracking Features
- One-click timer with project/task tracking
- Timesheet entries for manual adjustments
- Idle detection to prevent overbilling
- Cross-platform (Web, Mac, Windows, iOS, Android)
Invoicing & Payments
- Convert tracked hours into invoices in seconds
- Automated payment reminders to reduce late payments
- Online payments via Stripe, PayPal, or credit card
- Recurring invoices for retainers/subscriptions
Advanced Freelancer Tools
- Expense tracking with receipt uploads
- Project budgeting to avoid scope creep
- Team time tracking (for freelancers with subcontractors)
- Client portal for transparent reporting
Integrations & Reporting
- Direct integrations with Asana, Trello, Slack, QuickBooks, and more
- Profitability reports to see which projects/clients are most lucrative
- Tax-ready summaries for easy accounting
Pros & Cons of Harvest:
| Pros | Cons |
| Best-in-class invoicing (beautiful, professional templates) | A free plan is restrictive (only 1 seat, 2 projects) |
| Automatic late payment reminders (get you paid faster) | Higher cost than pure time trackers (but justifies with invoicing) |
| Expense tracking + receipt scanning (great for tax deductions) | No built-in contracts/proposals (needs integration) |
| Simple, intuitive interface (minimal learning curve) | Mobile app lacks some features (better on desktop) |
| Excellent client reporting (transparency builds trust) | No automatic screenshots (unlike TimeCamp/Hubstaff) |
Who Should Use Harvest?
✔ Freelancers who bill hourly (consultants, designers, developers)
✔ Independent contractors needing invoicing + time tracking
✔ Small agencies managing client work
✔ Solopreneurs who want automated payment reminders
Pricing Breakdown
- Free Plan:
- 1 seat (just you)
- 2 active projects
- Basic time tracking & reporting
- Pro ($12/user/month):
- Unlimited projects & clients
- Automated invoicing & payments
- Expense tracking
- Team management
Pro Tip: Use “Project Budget Alerts” to get notified when nearing budget limits—prevents overworking for free!
How Harvest Compares to Competitors
While Toggl is simpler for pure time tracking and FreshBooks offers deeper accounting, Harvest strikes the perfect balance, giving freelancers time tracking + invoicing in one streamlined tool.
Ready to Try Harvest? Start Free Trial
- Jibble
Why Jibble is Revolutionary for Freelancers
Jibble stands out as the only 100% free time tracking app with facial recognition, making it perfect for freelancers who want frictionless clock-in/out without passwords or PINs.
Its GPS tracking, AI-powered timesheets, and offline mode make it ideal for remote workers, field teams, and hybrid freelancers.
Key Features of Jibble:
AI-Powered Time Tracking
- Face ID/Fingerprint clock-in (no buddy punching)
- GPS location tagging (prove you’re on-site)
- Voice commands (“Hey Jibble, start my work timer”)
Automated Workforce Tools
- AI timesheets (automatically calculates hours from check-ins)
- Overtime alerts (prevent accidental unpaid work)
- Breaks tracking (compliance with labor laws)
Freelancer-Focused Features
- Unlimited free users (even for teams)
- Project cost tracking (compare budget vs actuals)
- Client portal (share verified timesheets)
Enterprise-Grade Integrations
- Payroll sync (ADP, QuickBooks, Xero)
- Biometric hardware support (for co-working spaces)
- Slack/Microsoft Teams bots
Pros & Cons of Jibble:
| Pros | Cons |
| Zero-cost facial recognition (unmatched in the free tier) | Mobile-first design (desktop version less robust) |
| GPS/selfie verification (combats time theft) | No native invoicing (export to accounting tools) |
| Works completely offline (syncs when back online) | Limited project management (focuses purely on time) |
| Labor law compliance tools (breaks, overtime) | AI is sometimes overzealous (flags legitimate breaks) |
For freelancers who need to verify work hours with facial recognition or GPS location tracking, Jibble offers one of the best free biometric time tracking solutions available today.
Unlike traditional timers, this AI-powered time tracker for remote workers automatically documents your presence through:
- Facial recognition clock-in/out (no more forgotten timers)
- GPS location stamps (perfect for on-site freelancers)
- Offline mode that syncs when reconnected
Why It’s Ideal for Independent Professionals
Jibble solves two major freelancer problems:
- “How to prevent time theft disputes” with clients through verified check-ins
- “AI timesheet automation” that eliminates manual hour calculations
The platform stands out when comparing Jibble vs Clockify free plans, particularly for:
✔ Field service providers needing location proof
✔ Freelancers managing subcontractors
✔ Anyone wanting offline time tracking solutions
Key Advantage: It’s the only completely free facial recognition time clock that doesn’t charge per user – a game-changer for growing teams on a budget.
Transparent Pricing
- Forever Free:
- Unlimited users
- Facial recognition
- GPS tracking
- Basic reporting
- Premium ($3.99/user/month):
- Advanced analytics
- Custom approval workflows
- Priority support
Pro Tip: Use Geofencing to auto-clock in when arriving at client locations (perfect for event freelancers).
Start Using Jibble Free: Visit Jibble
- RescueTime
The Silent Productivity Coach You Never Knew You Needed
Unlike traditional time trackers, RescueTime operates like a personal productivity auditor, automatically recording every minute spent across devices to reveal your:
- Real focus hours vs. procrastination time
- Most distracting websites/apps
- Actual project time (without manual timers)
Key Features of RescueTime:
Automatic Background Tracking
- Runs 24/7 across Windows, Mac, Linux, and Android
- Zero manual entry required
Deep Productivity Insights
- Categorizes activities as productive/neutral/distracting
- Shows peak focus times by time of day
Focus-Enforcing Tools
- Get alerts when exceeding the set time on social media
- Block distracting sites during work hours
Client-Ready Reporting
- Auto-generated productivity scorecards
- Project-based time allocation reports
Who Benefits Most?
✔ Freelancers struggling with focus
✔ Developers/writers tracking deep work
✔ ADHD professionals need structure
✔ Anyone who hates manual time entry
Pros & Cons of RescueTime
| Pros | Cons |
| Fully Automatic Tracking – Runs 24/7 without manual input | Privacy Trade-Off – Tracks everything by default (even personal browsing) |
| Reveals Brutal Truths – Shows exact time wasted on distractions | No Manual Timer – Can’t track specific tasks on demand |
| Focus Enforcement – Alerts/blocks distracting sites | Mobile Limitations – iOS tracking is restricted (Apple policies) |
| Cross-Platform Sync – Tracks desktop + Android simultaneously | Data Overload – Initial reports can feel overwhelming |
| Productivity Trends – Identifies peak focus hours over time | No Invoicing – Purely a productivity tool (no billing features) |
Pricing That Pays for Itself
- Lite (Free):
- Basic activity tracking
- Limited reports
- Premium ($12/month):
- Unlimited reporting history
- FocusTime blocking
- Client billing reports
Pro Tip: Use the “Off the Record” feature when taking personal breaks to avoid skewing data.
Start Your Free Trial: RescueTime Official Site
How It Compares to Traditional Trackers
While tools like Toggl track what you say you’re working on, RescueTime reveals what you’re doing, making it the truth-teller every freelancer needs.
- Timely
What Makes Timely Unique?
Timely redefines time tracking by automatically recording your work in the background using AI. Unlike manual timers, it:
- Log activities across apps, documents, and meetings
- Builds a draft timesheet that you simply review and approve
- Learns your habits to improve accuracy over time
Key Features of Timely:
AI-Driven Time Tracking
- Fully automatic tracking of apps, websites, and documents
- AI suggests time entries based on your activity
- Drag-and-drop timeline for easy adjustments
Project & Team Management
- Visual project timelines for workload planning
- Team availability overview to prevent burnout
- Budget tracking with real-time alerts
Freelancer-Focused Tools
- Private time entries (hide personal activities)
- Client access controls (share only relevant data)
- Multiple billing rates per project
Integrations & Reporting
- Direct sync with Google/Outlook calendars
- Detailed reports on project profitability
- Export to Xero/QuickBooks for invoicing
Pros & Cons of Timely:
| Pros | Cons |
| Truly Hands-Off – No manual timers needed | Higher Price – Starts at $11/user (more than Clockify) |
| Smart AI Suggestions – Learns your work patterns | Learning Curve – Takes time to trust the automation |
| Beautiful Interface – Intuitive drag-and-drop | Mobile App Limited – Best on desktop |
| Privacy Controls – Hide personal activities | No Free Plan – Only trial available |
| Client-Friendly – Professional reporting | No Screenshots – Unlike TimeCamp/Hubstaff |
Perfect For These Users
✔ Freelancers who hate manual tracking
✔ Consultants billing multiple clients
✔ Designers/developers needing project timelines
✔ Teams managing remote workers
Pricing Breakdown
- Starter ($11/user/month):
- 50 projects
- Basic reporting
- Premium ($20/user/month):
- Unlimited projects
- Team scheduling
- Unlimited ($28/user/month):
- Priority support
- Custom onboarding
Pro Tip: Use the “Memory Timeline” to quickly fix misallocated time with drag-and-drop.
Start Your Trial: Try Timely
How Timely Compares
While Toggl is simpler and RescueTime is more focused on productivity, Timely offers the most polished automatic tracking for freelancers who value:
- Zero manual effort
- Client-ready reporting
- Visual project planning
- Timeneye
Timeneye strikes the perfect balance between simplicity and functionality, offering freelancers an intuitive way to track time directly within their favorite project tools. Unlike complex platforms, it focuses on:
- One-click time tracking
- Deep integration with project management apps
- Lightweight reporting for quick insights
Best for: Freelancers who use Asana, Trello, or Basecamp and want time tracking that feels native to those tools.
Key Features of Timeneye:
Effortless Time Tracking
- Browser extension for tracking anywhere
- Timer/Manual entry modes
- Idle detection to pause inactive time
Native Integrations
- Asana, Trello, Basecamp, Jira
- Google Calendar sync
- Zapier for 1000+ apps
Smart Reporting
- Project/category breakdowns
- Team capacity planning
- CSV/PDF exports
Freelancer-Friendly Tools
- Multiple billing rates
- Expense tracking
- Client access controls
Pros & Cons of Timeneye:
| Pros | Cons |
| Feels Native – Embeds seamlessly in Asana/Trello | Basic Interface – Less polished than Toggl |
| Affordable Pricing – Cheaper than competitors | Limited Mobile App – Best on desktop |
| Zero Learning Curve – Extremely simple UI | No Automatic Tracking – Manual start/stop |
| Solid Free Trial – 30 days (no CC required) | Light Reporting – Lacks advanced analytics |
Pricing Breakdown
- Solo (Free Trial):
- 30-day full-feature access
- All integrations included
- Pro ($7/user/month):
- Unlimited projects
- Team features
- Priority support
- Enterprise (Custom):
- Dedicated setup
- Single sign-on
Pro Tip: Use the Trello Power-Up to track time without leaving your boards.
How It Compares
While Toggl offers more features and Harvest has better invoicing, Timeneye wins for:
✔ Freelancers living in Asana/Trello
✔ Those wanting lightweight but reliable tracking
✔ Teams needing affordable per-user pricing
Start Tracking: Timeneye Official Site
- EverHour
Everhour blends seamlessly into Asana, Trello, and ClickUp to become your team’s invisible timekeeping layer. It’s designed for freelancers who:
- Hate switching apps to track time
- Need precise billing down to 15-minute increments
- Require client-proof reports
What sets Everhour apart is its complete integration – timers, reports, and budget tracking all live inside your existing project tools.
The platform automatically syncs billable hours with project progress, eliminating duplicate data entry.
For teams, it offers real-time capacity planning to prevent overbooking while maintaining transparency with clients.
Ideal for: Freelancers working within existing project management systems who want accurate billing without workflow disruption, especially developers, consultants, and creative professionals managing multiple client projects.
Key Features of EverHour:
Native Integrations
- Embeds timers directly in Asana/Trello/ClickUp tasks
- Tracks time without leaving your PM tool
- Syncs with GitHub/GitLab for developers
Precision Tracking
- 0.25-hour increments for exact billing
- Time approval workflows for teams
- Budget alerts at 50%/75%/90% thresholds
Client Management
- Lock timesheets to prevent edits after client submission
- Customizable reports with client branding
- Read-only client portals
Financial Tools
- Multiple billing rates per project
- Expense tracking with receipts
- QuickBooks/Xero sync
Pros & Cons of EverHour:
| Pros | Cons |
| Truly Embedded – No app switching required | Dependent on PM Tools – Less standalone functionality |
| Developer-Friendly – GitHub/GitLab tracking | Limited Mobile Experience – Best in desktop browsers |
| Granular Controls – 15-minute rounding rules | No Automatic Tracking – Manual start required |
| Generous Free Tier – 5 users at no cost | Basic Invoicing – Needs accounting software integration |
Pricing Breakdown
- Free:
- 5 users forever
- All core features
- Team ($10/user/month):
- Unlimited users
- Time approvals
- Budget tracking
Power User Tip: Set “Prevent Overwork” alerts to automatically notify you when approaching budget limits.
Competitive Edge
While Toggl offers better standalone features and Harvest excels at invoicing, Everhour is unmatched for:
✔ Freelancers living in Asana/Trello/ClickUp
✔ Teams needing precise billing integrations
✔ Developers tracking coding time in GitHub
Start Tracking: Everhour Official Site
- HourStack
HourStack revolutionizes freelance time management by combining time tracking with visual planning in one intuitive interface.
Designed for freelancers who need to visualize their workload, this time-blocking app helps you:
- Plan your week using color-coded time blocks
- Track actual vs. planned hours to improve estimates
- Balance multiple clients without overcommitting
Unlike traditional time tracking apps for freelancers, HourStack focuses on proactive time allocation rather than just passive tracking. Its drag-and-drop calendar interface makes it perfect for:
✔ Freelancers juggling multiple projects
✔ Consultants needing capacity planning
✔ Creatives who work in time blocks
Key Features of HourStack:
Visual Time Management
- Drag-and-drop time blocks for easy scheduling
- Color-coding by project/client
- Day/week/month calendar views
Accurate Tracking
- Timer or manual entry options
- Planned vs. actual time comparison
- Overtime alerts
Freelancer-Centric Tools
- Multiple billing rates per project
- Client access portals
- Google Calendar sync
Reporting & Analysis
- Utilization reports
- Project profitability insights
- CSV/PDF exports
Pros & Cons of HourStack:
| Pros | Cons |
| Unique Visual Approach – See your entire workload at a glance | No Automatic Tracking – Requires manual input |
| Improves Time Estimation – Compare planned vs actual hours | Limited Integrations – Fewer than competitors |
| Reduces Overbooking – Clear visibility of available time | Mobile App Basic – Best on desktop |
| Simple UI – Minimal learning curve | No Free Plan – Only trial available |
Pricing Breakdown
- Personal ($12/month):
- Unlimited projects & clients
- Basic reporting
- Team ($15/user/month):
- Shared workspaces
- Team capacity planning
Pro Tip: Use the “Template” feature to quickly replicate common work schedules.
How It Compares
While Toggl tracks time and RescueTime monitors productivity, HourStack is the best time blocking app for freelancers who:
✔ Need to visually plan their week
✔ Want to improve time estimation skills
✔ Manage multiple client projects simultaneously
Start Planning Smarter: HourStack Official Site
- TimeCamp
TimeCamp stands out as the most versatile time tracking software for freelancers, combining automatic time tracking, project budgeting, and detailed productivity analytics. This free time tracking app for freelancers goes beyond simple timers to offer:
- Automatic screenshot monitoring (optional) for client transparency
- Keyword-based time tracking that auto-categorizes activities
- Attendance tracking for freelancers managing teams
Perfect for freelancers who need bulletproof time documentation, especially:
✔ Developers & remote workers needing activity proof
✔ Consultants tracking billable hours across multiple clients
✔ Agencies managing freelance teams
Key Features of TimeCamp:
Smart Tracking Modes
- Automatic tracking by apps/websites used
- Manual timer for specific tasks
- Offline tracking with later sync
Client & Project Tools
- Project profitability dashboards
- Client access portals
- Budget alerts at custom thresholds
Productivity Insights
- Activity levels by time of day
- Website/app usage reports
- Idle time detection
Freelancer Essentials
- Multiple billing rates
- Expense tracking
- Invoicing integrations (QuickBooks, Xero)
Pros & Cons of TimeCamp:
| Pros | Cons |
| Generous Free Plan – Unlimited users | Screenshots Feel Invasive – Optional, but may raise privacy concerns |
| Activity-Level Insights – Tracks productive vs unproductive time | Mobile App Limited – Desktop is more powerful |
| Attendance Features – Great for team freelancers | Steep Learning Curve – Many features to master |
| Keyword Automation – Auto-categorizes similar tasks | Basic Invoicing – Needs integration for full billing |
Pricing
- Free:
- Unlimited users
- Basic time tracking
- Basic ($3.99/user/month):
- Attendance tracking
- Productivity reports
- Pro ($6.99/user/month):
- Screenshot monitoring
- Budgeting tools
- Enterprise ($14.99/user/month):
- Custom onboarding
- Priority support
Pro Tip: Use “Project Templates” to quickly duplicate setups for similar clients.
Competitive Advantage
While Toggl offers simplicity and Harvest excels at invoicing, TimeCamp is the best free time tracker for freelancers who need:
✔ Automatic productivity monitoring
✔ Optional screenshot verification
✔ Detailed project budgeting
Start Tracking: TimeCamp Official Site
- Memtime
Memtime redefines automatic time tracking for freelancers by working completely in the background – no manual timers, no app integrations needed. This hands-off time tracker is perfect for:
- Deep work freelancers who hate interrupting their flow
- Consultants needing accurate client billing
- Developers/creatives who forget to start/stop timers
Unlike other time tracking apps for freelancers, Memtime:
✔ Runs silently without popups or alerts
✔ Rebuilds your timeline from computer activity
✔ Learns your work patterns over time
Key Features of Memtime:
Fully Automatic Tracking
- Background operation (zero interaction required)
- Activity timeline reconstruction
- Private mode for personal time
Smart Categorization
- AI-powered task recognition
- Customizable project tagging
- Meeting auto-detection
Freelancer-Focused Tools
- Flexible time editing (drag-and-drop)
- Client-ready reports
- Multiple billing rates
Lightweight Integration
- Basic CSV exports
- Simple API access
- Zapier connectivity
Pros & Cons of Memtime:
| Pros | Cons |
| Zero Distraction – No timers to manage | Higher Price Point – Premium for automation |
| Accurate Reconstruction – Never lose billable hours | Desktop-Only – No mobile tracking |
| Privacy-Focused – Local data processing | No Native Invoicing – Export required |
| Minimal Setup – Works immediately | Limited Integrations – Few direct app connections |
Pricing
- Basic ($17/user/month):
- 3 months minimum
- Core tracking features
- Connect ($27/user/month):
- Calendar integrations
- Advanced reporting
- Premium ($36/user/month):
- Priority support
- Custom onboarding
Pro Tip: Use the “Fill Gaps” feature to automatically account for forgotten tracking periods.
Who It’s Best For:
While RescueTime offers productivity insights and Toggl provides manual control, Memtime is ideal for freelancers who:
✔ Dislike manual time entry
✔ Work in focused, uninterrupted sessions
✔ Need reliable passive tracking
Try Memtime Risk-Free: Memtime Official Site
- Paymo
Paymo combines time tracking, project management, and invoicing in one unified platform, making it the ultimate productivity hub for serious freelancers.
Unlike single-purpose trackers, Paymo helps you:
- Track time (automatic or manual)
- Manage projects with Kanban boards
- Create professional invoices
- Get paid online
Perfect for freelancers who want to:
✔ Centralize their entire workflow
✔ Minimize app-switching fatigue
✔ Automate from timesheets to payments
Key Features of Paymo:
Time Tracking
- Automatic timer with idle detection
- Timesheet approvals for teams
- Mobile GPS tracking
Project Management
- Task lists & Kanban boards
- Gantt charts for complex projects
- File proofing & approvals
Financial Tools
- Automated invoicing from tracked time
- Online payments (credit cards, PayPal)
- Expense tracking with receipts
Client Collaboration
- Client portals
- Custom-branded reports
- Real-time project updates
Pros & Cons of Paymo:
| Pros | Cons |
| All-in-One Solution – Eliminates 3-4 other tools | Feature Overload – Can feel overwhelming initially |
| Generous Free Plan – 1 user, unlimited clients | Mobile App Limited – Web version is more powerful |
| Professional Invoicing – With payment processing | No Automatic Screenshots – Unlike TimeCamp |
| Excellent Task Management – Beyond basic tracking | Higher Learning Curve – More features to master |
Pricing
- Free Starter:
- 1 user
- Basic time tracking
- Small Office ($15.90/user/month):
- Unlimited projects
- Gantt charts
- Business ($23.90/user/month):
- Custom workflows
- Resource scheduling
Pro Tip: Use “Recurring Tasks” to automate regular client work tracking.
Competitive Edge
While Toggl tracks time and FreshBooks handles invoicing, Paymo delivers the most complete freelance business platform for those who want:
✔ End-to-end work management
✔ Professional client interactions
✔ Financial automation
Start Streamlining Your Work: Paymo Official Site
- Deputy
Deputy goes beyond basic time tracking to offer comprehensive workforce management for freelancers scaling into agencies or managing subcontractors. This all-in-one team operations platform combines:
- AI-powered scheduling that auto-fills shifts based on availability
- Biometric clock-ins (facial recognition, PIN codes)
- Automated labor cost controls
Ideal for:
✔ Freelancers transitioning to agency owners
✔ Consultants managing subcontractor teams
✔ Field service providers needing location verification
Key Features of Deputy:
Intelligent Scheduling
- Drag-and-drop shift planning
- Availability-based auto-scheduling
- Shift swapping with approval workflows
Advanced Time Tracking
- GPS-enabled clock-ins/outs
- Photo verification for remote teams
- Break compliance monitoring
Financial Controls
- Real-time labor cost tracking
- Payroll exports (ADP, QuickBooks)
- Overtime alerts
Team Communication
- In-app task assignments
- Newsfeed announcements
- Document sharing
Pros & Cons of Deputy:
| Pros | Cons |
| Grows with Your Business – From solo to 100+ team | Overkill for Solo Freelancers |
| Compliance-Focused – Labor law adherence tools | Steep Learning Curve |
| Location Verification – Proof of site attendance | Mobile-First (Desktop Limited) |
| Affordable Scaling – Lower cost than competitors | No Native Invoicing |
Pricing
- Scheduling ($4.50/user/month):
- Core scheduling features
- Core scheduling features
- Time & Attendance ($4.50/user/month):
- Advanced time tracking
- Advanced time tracking
- Premium (Custom Pricing):
- Full suite + premium support
Pro Tip: Use “Geofencing” to auto-clock in team members when they arrive on-site.
Who Needs a Deputy?
While Toggl suits individuals and Paymo works for small teams, Deputy shines when:
✔ You’re managing 5+ subcontractors
✔ Need verified attendance tracking
✔ Require labor cost optimization
Scale Your Operations: Deputy Official Site
- My Hours
My Hours delivers dead-simple time tracking without the bloat, offering freelancers a lightweight yet powerful way to:
- Log billable hours in seconds
- Set project budgets that auto-alert
- Generate client-ready reports
Perfect for freelancers who:
✔ Want Toggl-like simplicity with Harvest-level reporting
✔ Need to track time across 10+ clients without hassle
✔ Prefer a clean interface over complex dashboards
Key Features of My Hours:
Effortless Tracking
- 1-click timer with project/task tagging
- Calendar view for retroactive entries
- Pomodoro mode for focus sessions
Financial Controls
- Project budget alerts (50%/80%/100%)
- Multiple billing rates
- Expense tracking
Client Management
- Branded PDF reports
- Client access portal
- Tax-ready exports
Smart Integrations
- Zapier automation
- QuickBooks sync
- API for developers
Pros & Cons of My Hours:
| Pros | Cons |
| Generous Free Tier – Unlimited projects | No Automatic Tracking – Manual entry required |
| Instant Reports – Client-ready in 2 clicks | Mobile App Basic – Web version preferred |
| Budget Guardian – Prevents scope creep | No Native Invoicing |
| Zero Learning Curve – Intuitive for day one | Limited Team Features |
Pricing
- Free:
- Unlimited projects
- Basic reporting
- Pro ($9/user/month):
- Budget tracking
- Client portal
- Priority support
Pro Tip: Use “Favorites” to pin frequent projects/tasks for 1-tap tracking.
The My Hours Difference
While Clockify wins on price and Harvest excels at invoicing, My Hours strikes the perfect balance as:
✔ The simplest freemium tracker with robust reporting
✔ An ideal upgrade from spreadsheet tracking
✔ The best “set it and forget it” solution
Start Tracking in 60 Seconds: My Hours Official Site
Time Tracking Apps for Modern Freelancers
In today’s ultra-competitive freelance landscape, time tracking software for freelancers has evolved from a nice-to-have to an absolute necessity. Here’s why the savviest independent professionals won’t work without one:
- Financial Clarity & Maximized Earnings
- The average freelancer loses 28% of potential income from unrecorded hours (Upwork 2024 Report)
- Freelance time tracking invoicing features in apps like Harvest ensure:
- Accurate billing down to 15-minute increments
- Automatic conversion of hours into professional invoices
- Tracking of multiple billing rates for different clients
- Laser-Focused Productivity
- Best time tracking app for freelancers, options like RescueTime reveal:
- 63% of freelancers spend <4 hours/day on actual billable work
- The top 10% use idle detection and focus blocking features
- Freelance time management software with Pomodoro timers (like My Hours) can increase deep work sessions by 40%
- Client Relationships Built on Trust
- Time tracking apps for freelancers provide:
- Transparent reports showing work breakdowns
- Client portals for real-time progress tracking
- Proof of work via optional screenshot monitoring (TimeCamp)
- Data-Backed Business Decisions
- Freelancer time tracker analytics help you:
- Identify the most profitable clients to prioritize
- Calculate your valid, effective hourly rate
- Optimize pricing and project timelines
- Work-Life Balance Protection
- Free time tracking app for freelancers, solutions like Clockify help:
- Set daily/weekly hour limits to prevent burnout
- Track off-hours work creep
- Monitor vacation/time-off accrual
Pro Tip: The right tool depends on your specialty:
- Developers: Everhour (GitHub integration)
- Creatives: Toggl Track (clean interface)
- Consultants: FreshBooks (time-to-invoice flow)
- Field Workers: Deputy (GPS verification)
Why This Matters Now
With 86.5 million US freelancers by 2027 (Statista), tools that provide:
✔ Automated time tracking for freelancers
✔ Freelance timesheet accuracy
✔ Time tracking and invoicing integration
Why Time Tracking Apps Will Be Essential for Freelancers in 2025
The freelance revolution is accelerating—by 2025, 50.9% of the U.S. workforce will be freelancing (Statista).
In this hyper-competitive landscape, AI-powered time tracking tools will separate thriving independents from those left behind. Here’s why these apps are becoming non-negotiable:
2025’s Top 5 Time Tracking Advantages
- AI-Driven Productivity Optimization
Tools like Timely now use machine learning to:
- Auto-categorize work types (coding, design, admin)
- Predict task durations based on historical data
- Flag focus leaks before they derail your day
- Hyper-Accurate “Invisible” Tracking
Next-gen apps (Memtime, RescueTime) offer:
- Background audio analysis to detect client calls/meetings
- Cross-device sync for seamless mobile/desktop switching
- Self-learning timelines that reconstruct forgotten hours
- Automated Client Billing & Compliance
FreshBooks and Harvest now feature:
- Smart invoicing with dynamic rate adjustments
- AI contract review to ensure billable hour alignment
- Multi-currency tax prep for global freelancers
- Mental Health Guardianship
New wellbeing-focused tracking in 2025 apps:
- Burnout prediction algorithms (via work pattern analysis)
- Enforced “offline hours” with auto-declined bookings
- PTO accrual tracking for solopreneurs
- Web3 Integration
Cutting-edge platforms now support:
- Crypto payments from time-tracked invoices
- Smart contract triggers upon milestone completions
- NFT-based work verification for portfolios
2025-Specific Use Cases
For Developers:
- GitHub Copilot x Everhour integration auto-logs coding hours
- AI commit message analysis categorizes bug fixes vs. features
For Creatives:
- Adobe Creative Cloud x Toggl tracks active design tool usage
- Canva plugin records client revision cycles
For Consultants:
- Zoom AI Assistant generates meeting minutes + billable time
- Notion templates convert notes into tracked tasks
The Cost of Not Tracking in 2025
Freelancers avoiding these tools will:
- Lose 17+ billable hours/month to poor tracking (Gartner)
- Face 38% more payment disputes (FreshBooks Forecast)
- Struggle to compete with AI-enhanced competitors
Conclusion
The freelance economy advances to boost its booming rate, while time tracking apps for freelancers evolve from simple time-tracking tools into needful business partners among freelancers.
Whether as a single freelancer or in managing a few teammates, the right freelance time tracking app can change how you bill, work, and grow.
Why Time Tracking Matters in 2025
- Maximize Earnings – Accurate time tracking for freelancers will stop the loss of billable hours.
- Increase Productivity – Find time-wasters and make better flow with freelance time management.
- Improve Clarity – Automated reports and evidence of work build trust with customers.
- Future Proofing Your Business – Ahead of the game with time-tracking apps powered by AI and Web3 integrated.
The Top Pick for All Freelancers
- Best Free Pick: Clockify (unlimited user access & basic tracking)
- Best for Invoicing: FreshBooks (nonstop flow from time to time)
- Best Automation: Timely AI (track it once and forget it)
- Best for Teams: Deputy (Scheduling + Tracking Time)
The best time tracking application for freelancers will be the choice suited for your workflow – start trying out the best now!
Final Thought:
More than ever, 2025 will be a time = money. With the right software for time tracking among freelancers, smart working is at the top of the scale of quicker wealth generation and reducing anxiety.
Which app are you trying first? Share in the comments or tag a fellow freelancer who can use this! 🚀
FAQs
- Which time tracking app is best for freelancers in 2025?
Top picks: Toggl (simplicity), Timely (AI automation), Clockify (free unlimited users).
- Are there free time tracking apps for freelancers?
Yes! Clockify, My Hours, and TimeCamp offer free forever plans with core features.
- How do freelancers track billable hours accurately?
Use apps with idle detection (Harvest) or screenshot proof (TimeCamp) to avoid underbilling.
- Can time tracking apps integrate with invoicing?
Absolutely. FreshBooks/Harvest auto-converts hours into professional invoices.
- What’s new in time tracking apps for 2025?
AI categorization, Web3 payments, and burnout prevention alerts are rising trends.
